Workday - Invoices@hhmhotels.com OCR Guidelines

Workday - Invoices@hhmhotels.com OCR Guidelines


Workday OCR Invoice Requirements:  

***Invoices must be sent directly from the suppliers using the guidelines below.  

***If suppliers are sending invoices to the property via email, mail, etc. please be sure to share these requirements so they can update their systems to send per the below guidelines.  

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Follow the below guidelines for sending invoices into the Workday system via invoices@HHMHotels.com.  

  • Invoices only.  Statements, collection letters, timesheets, quotes, order confirmations, etc. will not be processed.   

  • Invoice must include:

    • Bill to Company name and address

    • Supplier ‘Remit to’ Company name and address

    • Invoice number

    • Invoice date

    • PO number

    • Item or service detail

    • Invoice total due

  • Email one invoice per attachment, per email.

    • No batches (multiple invoices in single attachment)

    • No more multiple attachments

  • 15 pages max per invoice. 

  • All pages required for multi page invoices.  

  • Images must be complete and legible.  

  • Accepted Format Guidelines:

    • PNG, JPG, JPEG attachments (Ingested if greater than 20KB) no max requirement. 

    • PDF, TIF, TIFF attachments are accepted regardless of size. 

    • All other file formats will be ignored/not processed.