Workday - Processing Pre-Paid (Multi-Period) Requisitions

In Workday, expenses that are spread over multiple accounting periods (Pre-Paid) are updated by the accounts payable team on the invoices.  On the procurement side, while creating requisitions for these expenses, select the correct Cost Center and Spend Category for the expense and note on the line items that it is prepaid and provide the periods to apply the expense.  

The budget check process will run for the full amount of the expense for the period of the requisition date.  

GMs will provide the PO number and prepaid schedule in the send back task when initiated on the supplier invoice event. 

The AP Team will mark the invoice as Prepaid and update the allocation to multiple periods.  

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